Please complete and return this form to authorize the Southwind Lakes Homeowners Association to use your email address for general association-related communications. This authorization restricts the use of your email address for only purposes of communications from the Southwind Lakes HOA Board of Directors, through either direct communication from the Board or through the association’s property management company. Your email address will not be shared with any third parties.
I hereby authorize Southwind Lakes Homeowners Association (HOA) to use my email address, as described above, for association-related communications. I understand that email communication will be used for official notices required by our governing documents and/or by applicable FL Statues. Southwind Lakes HOA shall maintain, in accordance with applicable FL statutes, the electronic mailing addresses of those members who consent to receive notice by electronic transmission. I understand that my authorization will remain in effect until my consent to receive notice by electronic transmission is revoked. I further understand that my consent to receive notice by electronic transmission can be revoked by me at any time by notifying Southwind Lakes HOA directly or the HOA’s current property management company. I agree to promptly notify the Association of any changes in my email address, to have a current email address on file with the Association.
Electronic Disclosure Authorization Form
FAQ on the Electronic Disclosure Authorization form
1. What is an “electronic disclosure authorization” form?
This authorization form, when completed and submitted by you, will permit the Pheasant Walk HOA Board of Directors, association Property Management and HOA committees, to communicate with you via email.
2. Why am I being asked to complete this authorization form?
It’s been a goal of your Board of Directors to improve communication in all aspects for the Southwind Lakes HOA community. FL legislation dictate that certain steps be taken to protect the personal information of the members. One of those steps is a requirement to receive written authorization from those members who wish to receive electronic notices from the HOA. Since electronic communication is faster, inexpensive, more efficient, and environmentally friendly, the Board of Directors has decided to ask those members wishing to receive electronic notices for their written permission.
3. What type of information will be communicated to me electronically?
It is the goal of this Board of Directors to use email communication for the official notices that are required to be given by our governing documents and/or by applicable FL Statues.
Examples of information sent via email would be:
- Notice of upcoming HOA meetings
- HOA Newsletter / Schedule of Events
- HOA notices of maintenance issues
- HOA delinquency notices
- Request for input on various subjects
- Any other HOA business that the Board determines appropriate
Note: For example, while a notice of an upcoming Board of Directors or members meeting may be sent via email to those who grant permission, the required meeting notifications will still be posted conspicuously on the property.
4. What happens if I don’t complete the electronic disclosure authorization form?
You will continue to receive any communications, including official notices required to be sent by
our governing documents and/or by applicable FL Statues, via USPS mailing.
5. Will my email be shared with anyone else other than our property management or Board of Directors?
No. Your signed authorization grants permission for Southwind Lakes HOA to use your email address
to convey association-related information via our property management or Board of Directors.
6. How do I sign up?
Complete the form on the next page. If you have any questions regarding the form, please contact
Superior Association Management at (561) 293-3612.